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School Handbook

Cedar Mill Family Handbook

Welcome to Cedar Mill!

Dear Cedar Mill Community,

Welcome to a new school year! I am as excited as Cedar Mill's students, teachers, and parents for what is to come in the upcoming school year.

We all have an important role in encouraging children to become active learners. It is important for us to partner together in providing a safe and inclusive atmosphere, which sets all students up for success. This includes providing engaging and rigorous academic experiences, and supporting students to be safe, kinds and respectful individuals.

This handbook is designed to provide answers to common questions about Cedar Mill. Please find some time to review this handbook as a family. In establishing the guidelines, procedures, and expectations in advance, it is our hope to set both students and families up for success from day one. If at any time during the year you have questions or concerns, please do not hesitate to contact me.

I look forward to a wonderful year ahead and your continued partnership in empowering all students with opportunities for success.

Sincerely,

Amy Chamberlain, Principal

Arrival and Dismissal Procedures

School Bus

Riding the school bus is a privilege.  Students who do violate bus rules will initially receive a verbal warning.  Further violations may result in a formal bus citation.  Parents will be contacted and the principal will determine the consequences of the citation.  It is possible to lose bus-riding privileges if problems persist.

BUS PROCEDURES

  • Students are to get on and off the bus at the stop designated by transportation.
  • If a student plans to ride a bus other than their assigned bus, or get off at a stop other than their assigned stop, they must have a written note from a parent/guardian.  This note must also be signed by the school office.
  • Students should arrive at their assigned bus stop five minutes before the scheduled time.

BUS BEHAVIOR: A Cedar Mill bus rider always...

  • Obeys and does not bother the bus driver.
  • Uses proper language at an appropriate level.
  • Is courteous to others.
  • Uses feet, hands and objects safely and appropriately.
  • Takes a seat quickly without shoving or shouting.
  • Stays in the same seat until ready to get off the bus.

Arrival

Staff members will be stationed to greet and supervise students from 8:10am until 8:25am.

  • DO NOT drop off children earlier than 8:10am.
  • Parents must pull forward to the designated drop off area at the north-east end of the parking lot before dropping children off.
  • It is extremely helpful if students are ready to exit the vehicle as it pulls into the designated drop off area. If extra time is needed please pull through and locate a parking space.
  • After 8:25am, parents MUST park and walk their children to the office.

Dismissal

At the beginning of the school year, a parent or guardian must provide a written record of each student's dismissal plan.  Any time there are changes from the normal routine, written notification from a parent or guardian is required. Please do not email same-day changes to the teacher or office.  If there is an emergency change to a child's dismissal plan, please call the office before 2:00pm.

  • For "office pick up," please park in the lot and wait outside the main entrance of the school.  Students will be released to an authorized adult starting at 3:05pm.
  • For "drive-through pick up," please do not arrive before 3:15pm to allow busses time to load and depart.  Students will be escorted to the designated pick up area at the north-east end of the parking lot at this time.
  • Parents may not wait in the hallways outside of classrooms as this leads to unnecessary congestion in the hallways during dismissal.

Walking and Biking

  • Students who walk to school should only cross Cornell Road and NW 102nd at the intersection with the school crossing guard.  Crossing guards are on duty 8:10-8:30am and 3:05-3:20pm.
  • Students may ride bicycles to school.  Once on school grounds, bicycles must be walked directly to the bike rack and locked securely.
  • We strongly discourage students from bringing roller blades or scooters to school because they cannot be stored in the school building.  They must be locked to the bike rack.
  • Shoes with roller skates in the soles (eg. Heelys) are not allowed.
  • Skateboards are not allowed on school grounds by district policy.
  • All students using bicycles, scooters or roller blades MUST wear a helmet at all times.

Parking Lot Procedures

The safety of all children is our number one priority at Cedar Mill.  EVERYONE must do their part to assure the safety of our students.  Because the size of our drop-off and pick-up area is so limited, parking lot rules designed to minimize safety issues must be strictly followed.  Staff will always be available to assist individuals unfamiliar with our drop-off and pick-up routines.

RULES OF THE ROAD

  • Students must be dropped off and picked up ONLY at the north-east end of the parking lot, near the red gate at the entrance to the playground.
  • Do not park, drop-off or pick-up children along NW 102nd, Cornell Road, or as you first enter the parking lot.
  • Do not park in the BUS PARKING ONLY section.  This includes the entire bank of spaces at the north end of the parking lot, facing the field.
  • Do not stop in the middle of the driving lanes.
  • Cars entering the parking lot before 8:10am must park to allow for busses to enter the lot.
  • Parents should not walk along or through the sidewalks in the bus-loading zone while busses are loading.

Attendance Expectations

absences

All students are expected to attend school daily.  If your child must be absent, please call the attendance line to let us know (503-356-2051). Some excusable reasons for absence include illness, quarantine, bereavement, family illness, inclement weather, religious instruction or emergencies. Please note that vacations are recorded as unexcused absences per District policy. In the event that a student is absent for ten consecutive days, the student will be dropped from the roll and must be reactivated upon return to school. Please make every effort to schedule your child's appointments, family vacations, music lessons, etc. around the school day and calendar. Missed instructional time, even in small increments, quickly adds up and impacts your child's overall learning.

tardiness

It is very important for  your child to be on time to school so that they start the day with everyone else. The school day begins promptly at 8:30am. Children who arrive after 8:30am are recorded as tardy.  In order to get your child off to a good start in the morning, and prevent disruption of classes, please help your child be at school on time. If you child arrives after 8:25am, you must park and escort him/her to the office to obtain an admit slip.

Emergency Drills and Closures

School Closure for Inclement Weather

Snow days - school closure or delayed opening

In the event of inclement weather, an announcement of a school closure or a delayed school opening will be made between 5:00am and 7:30am on local television and radio stations.  The District will also call or text all SchoolMessenger subscribers and post the information on the BSD website. Please do not call the school office phone with unnecessary calls.  In the event of a two-hour delayed opening, school will start at 10:30am.

snow routes

In inclement weather, some busses will make limited runs and some routes will be cancelled. Snow Routes will be updated and posted on the Beaverton School District Transportation website. Please familiarize your family with the Snow Routes before the need arises.

Emergency Early School Dismissal

Any early dismissal due to inclement weather or for any other reason (power outage, etc.) is considered an emergency school closure. Cedar Mill will follow the Emergency School Closure Plan that parents indicated in their online enrollment verification at the beginning of the school year. This plan includes information about how children will leave school and where they are to go in the event of an emergency closure. Parents should share this information with children in advance to help reduce anxiety.  Parents will be notified of any emergency closures through SchoolMessenger.

Emergency Drills

Beaverton School District has adopted the Standard Response Protocol for responses to emergencies and critical incidents that occur in our schools. The Standard Response Protocol is utilized for students from Kindergarten through twelfth grade. Please take a moment to review the four actions as they are crucial for all Beaverton School District stakeholders.

  • Lockout – The threat or hazard is outside the of the school building. Secure the perimeter.
  • Lockdown – The threat is inside the building. Locks, lights, out of site.
  • Evacuate – Evacuate students and staff from one location to another.
  • Shelter in Place – Shelter is called when the need for personal protection is necessary.

Fire and evacuation drills are practiced monthly. All other drills are held two or more times per year.

More information on the Standard Response Protocol can be found in the BSD Student and Family Handbook and on the District website.

Nutrition Services

Nutritious breakfasts and lunches are available for all students to purchase each day.  Students my also purchase low-fat white or non-fat chocolate milk to go along with lunch brought from home.

We understand the occasional need to drop off student lunches at the school office.  However, we are unable to accommodate this practice on a daily or frequent basis.

Meal Prices

Item Breakfast Lunch    
Student Meal $1.45 $3.05
Reduced Student Meal no charge no charge
Adult Meal $2.00 $4.50
Milk $0.50 $0.50

 

Menu

Breakfast and lunch menus for the current month are posted on the Nutrition Services Webpage.

Meal Times

Breakfast is served daily at 8:10am.

Lunch is served daily between 11:05am and 12:50pm.

Free & Reduced Price Meal Benefits

If a family is experiencing financial need, they may complete an application for free or reduced-price meals for all school-age students in their family. Applications and instructions are available on the Nutrition Services Webpage. Paper applications are also available at the school office.

The application process and each student's meal benefit status are completely confidential. Families may apply for meal benefits at any time throughout the school year. A new application is required for each school year. For more information, please call the Nutrition Services Meal Benefits Office at 503-356-3957.

Meal Etiquette

Health department regulations stipulate that students should wash their hands before eating and are not allowed to share any portion of their meal. Students are expected to clean up after themselves, return trays to the proper location, recycle appropriate items, and dispose of garbage in the waste bin.

Student Meal Accounts & Payments

Each student is assigned their own individual meal account which they can access using their student ID number. The meal account is a debit account, so students not eligible for free or reduced-price meals must deposit money into their account before they can purchase meals. Parents can deposit money into their child's account by cash, check, or using an online payment service.

Sending Cash or a Check

When making a payment, please indicate your student's first and last name, along with their student ID number on the memo line of the check, or on the outside of an envelope for cash. Checks should be made out to "BSD Nutrition Services." It's best to deliver payments directly to the Nutrition Services staff in the cafeteria so that payments can be applied before the next meal. There is also a drop-box for payments in the cafeteria, however it is possible that payments deposited in the box may not be applied in time for the next meal service.  

Making Payments Online

Beaverton School District Nutrition Services has contracted with SchoolCafe to manage student lunch accounts.  Parents can register for a free account on the SchoolCafe Website.  You will need your child's student ID number. Payments made are usually credited to a student's account within 2 hours, but may take up to 24 hours, so it's best to make payments at least one day in advance. There is a $20.00 minimum and a 5% service fee for deposits made through SchoolCafe.

Once you have registered for a SchoolCafe account, you can do the following at no charge:

  • Create a free, secured account to manage all of your students' meal accounts.
  • Check your students' current account balance at any time.
  • Monitor items your student has been purchasing in the cafeteria.
  • Create settings to receive email notifications when the account reaches a low balance.
  • Create settings to automatically replenish your students' accounts when they reach a low balance.

If you have further questions, please call Nutrition Services at 503-356-3955.  For technical issues with SchoolCafe, call 1-800-729-2328 or email customercare@schoolcafe.com.

Charging Meals

If your student does not bring a meal from home and has a zero cafeteria account balance, the District Meal Charging Procedures will be followed.

 

Health Information

When to Keep Your Child Home

Home is the best place for a child who is ill. If your child is sick with a diagnosed communicable disease, please notify the school as soon as possible. This notification will greatly assist others who, due to medical reasons and/or treatments, have weakened immune systems and may require immediate and specialized care.

Below are some guidelines to help you make the decision about when to keep your child home from school. The recommendations are based on the guidelines provided by the Communicable Disease Program of the Washington County Department of Health and Human Services. They were developed to help prevent the spread of potentially contagious disease.

  • Fever: With fever greater than 100.5° F; student may return when fever-free for 24 hours (WITHOUT use of fever-reducing medicine).
  • Vomiting/Diarrhea: Any unexplained vomiting episode. May return 24 hours after last episode. Diarrhea equals three or more unexplained episodes of watery or loose stools in 24 hours OR sudden onset of loose stools. May return 24 hours after last episode.
  • Cough: Serious, sustained coughing, shortness of breath, or difficulty breathing.
  • Rash: Any new rash accompanied by a fever. May return after rash goes away or clearance given by a health care provider.
  • Skin Lesions/Sores: Drainage from a sore that cannot be contained within a bandage OR sores are increasing in size OR new sores are developing day-to-day.
  • Other: Symptoms that prevent the student from active participation in usual school activities OR student is requiring more care than school can safely provide.

 

Immunizations

State Law requires students entering Oregon schools to have certain immunizations (see the link below).  Kindergarteners and 1st graders must be immunized before starting school; older students must provide immunization records upon enrollment. If you have questions, contact your child's doctor or the County Health Department at 503-648-8881.

Immunization Requirements

Immunization Resources

 

Medication

Home is the best place for your child to receive medication. If possible, spacing of medication dosages should be arranged to allow for home administration. If home administration is not possible and a child will need medication during the school day (including things such as eye drops, medicated lotions and throat lozenges), please observe the following guidelines:

  • A parent must bring medication to the school office in person.  Students may not transport medications.
  • Prescription medication must be in a pharmacy container that states the student's name, dosage and frequency, prescription number, and doctor's name.
  • Over-the-counter medication must be in its original packaging.
  • Parents must complete a Medication Administration Authorization Form (available in the school office).
  • A parent must pick up, in person, any left-over medication at the end of the school year.

Illness or Injury at School

If a student is injured or becomes ill at school, every effort will be made to contact parents or other designated persons. Please keep your emergency contact information up-to-date with current phone numbers. In case of an emergency, the school will call 9-1-1 and emergency treatment will be pursued.

Home/School Communication

Students will regularly deliver important notices from school to home. Please help us by checking your child's backpack on a daily basis. The Lumberjack Edge (our bi-weekly newsletter) will be send electronically through SchoolMessenger.  Paper copies are available upon request.

Electronic Communication

SchoolMessenger

SchoolMessenger is a mass notification system used by the Beaverton School District to communicate general, attendance notifications, and emergency broadcasts to parents, guardians, students and staff.  

ParentVUE

ParentVUE is a web portal that allows parents and guardians to access real-time information related to their students. It is also used on annual basis during the start of each school year to verify student enrollment information.  Information that can be found in ParentVUE includes:

  • Attendance
  • Calendars
  • Course history
  • Emergency contacts
  • Grade Book information
  • Report cards
  • Schedules
  • School information

Online Payment System

The Beaverton School District has implemented a new Online Payment System for all schools.  Using a Visa, Discover, or MasterCard​ debit or credit card, you may make secure online payments for your students with no transaction fees.  You can access the Online Payment System to pay:

  • Student fees – athletic, student body, band, field trip, etc.
  • Fines – lost library book, lost textbook
  • Donations to programs and activities

Information and registration for all of these electronic resources can be found on the Parent Apps & Resources Page:

Parent Apps & Resources

Parent-Teacher Conferences

Parent-Teacher Conferences are scheduled in the fall and spring. A conference provides an opportunity to discuss your child's academic achievement and social-emotional learning and are typically 20 minutes long.

Home-School Communication is an integral component to each child's success. If you have concerns at any other time during the year, please call or email your child's teacher as it is better to deal with small concerns than to wait until they become large ones.

Report Cards

All Beaverton School District elementary schools operate on semesters and have two grading periods. Report cards are distributed in February and June. Parents can view report cards through their ParentVUE accounts.  Hard copies can be sent home upon request.

Messages to Students During School Hours

Only emergency messages can be relayed to students by the office staff.  Students will NOT be called out of class except in emergency situations.  Please discuss after-school plans with your child before they leave for school in the morning.

Students are allowed to use the school telephones in the case of emergencies.  Going home with a friend after school or staying for activities does not qualify as a critical situation and must be pre-arranged so that telephoning from school is not necessary.

Volunteering

Cedar Mill volunteers play a vital role in meeting the individual needs of students and staff.  We love to see our volunteers working with students one-on-one or in small groups, assisting in the library media center or taking part in the work party in the office.  No experience is required, just a willingness to help and a desire to do what is best for students.

Per district policy, volunteers should not bring younger siblings to the school when they are scheduled to volunteer; this is a safety issue. It is distracting and causes disruptions when there are additional children in a classroom or other learning space.

Volunteer opportunities at Cedar Mill are often coordinated through the work of the Parent Teacher Club (PTC).  More information can be found on the Cedar Mill PTC Website.

It is vital and MANDATORY that EVERY volunteer complete and clear a Beaverton School District background check before working in the school or chaperoning field trips.  The application is quick and can be completed online in just a few minutes.  It can take up to three weeks for a background check to clear, especially in September; please be sure to plan accordingly.

Once you receive confirmation that your background check has been approved, please visit myvolunteerpage.com to sign-up for volunteer opportunities. Each time a volunteer volunteers at a school they must sign in AND out through the volunteer computer in the school's front office. 

BSD Volunteer & Background Check Application

VOLUNTEER GUIDELINES

Sign In & Sign Out: Volunteers are expected to sign in and out of the building using the volunteer management system computer. You must come prepared with your username and password.

Identification: All volunteers are required to wear a school-approved name tag at all times when in the building. Volunteers not wearing proper identification should be directed to the school office.

Professionalism: This job is voluntary, the commitment is professional.  Volunteers work with staff and maintain an attitude of mutual respect and confidence.

Dependability & Punctuality: Students and staff rely on volunteers.  Please contact the school if you are unable to volunteer on your scheduled day.

Confidentiality: Volunteers must protect the teachers' and students' rights to privacy.  Volunteers must not disclose school affairs or personal matters which may come to their attention.  Please discuss any issues or concerns only with the teacher, volunteer coordinator, or principal.

School Hours & Schedule

Before School

Students may arrive after 8:10am when morning recess supervision begins.  Students are not permitted on school property before 8:10am without adult supervision. 

A list of childcare centers in the area is available in the school office.  A fee-based before-school care program from an outside provider is available at Cedar Mill.  The Beaverton School District and Cedar Mill do not screen or endorse any childcare services.

After School

School ends at 3:05pm and students are to be picked up promptly from school.  Please make arrangements for dismissal changes in advance of the school day.  A note from home is required when there is any change in a student’s after-school routine, or students will be sent home according to their regular dismissal plan. 

Changing after-school plans at the last minute should be reserved for emergencies only.  Phone calls into the classroom at the end of the day are disruptive to the learning environment.

A list of childcare centers in the area is available in the school office.  A fee-based after-school care program from an outside provider is available at Cedar Mill.  The Beaverton School District and Cedar Mill do not screen or endorse any childcare services.

Office & Teacher Hours

The office hours are from 7:30am to 4:00pm Monday through Friday.  Classroom teachers are typically available from 8:00am to 4:00pm.

Student School Hours

School hours  for students are 8:25am to 3:05pm.

School & District Policies and Procedures

Student Apparel

Cedar Mill has no formal dress code. Students are encouraged to practice healthy grooming habits because good grooming fosters poise and self-assurance. Students should differentiate between "play clothes" and "school clothes." The following is a list of clothing items determined to be NOT appropriate for the school setting:

  • spaghetti straps
  • short skirts
  • halter tops
  • "sagging" pants
  • running or other very short shorts
  • spandex biking shorts
  • half-shirts or shirts exposing midriffs
  • clothing displaying inappropriate comments or remarks
  • hats (hats may be worn outside)
  • flip-flops

Items from Home

Cell Phones & Electronics

Cell phones and other electronic devices are NOT to be brought to school. The office can get important messages to students during the school day.

Toys

Toys are to be left at home except for a specific purpose, such as sharing time. This includes all types of trading cards.  Any toy that resembles or represents a weapon is NOT to be brought to school at any time.  If found, it will be confiscated and parents will be notified.

Treats

Students are discouraged from bringing candy to school.  Chewing gum is NOT allowed at school or on the bus.

Please do NOT bring birthday treats to school. We LOVE birthdays, but interruptions and excess sugar can disrupt the school day.

Pets & Animals

Per district policy, pets or other animals are not to be brought to school.

Umbrellas

Umbrellas do not work well in congested groups of students.  They will not be allowed on the playground during school, and bus drivers would prefer students do not have them on the busses. It solves a number of issues if students do not bring umbrellas to school at all, and instead dress in proper rain attire.

Invitations

Parents and students may not distribute invitations to private parties (even to the whole class) during school hours. Please make an effort to deliver these important messages in another manner.

Visitors

We know that many great things are happening at Cedar Mill; we invite and encourage you to visit the school and/or your child's classrooms to share in his/her experiences. Please contact the teacher to make arrangements for visits.

Visitors who will have a limited onsite visit, not student supervision responsibilities and who are within sight and sound of a staff member are not required to undergo a background check. However, they must be accompanied by a student's parent or guardian or appear on a student's emergency contact list.

We discourage other students from visiting during school hours.

To help with the safety and well-being of all Cedar Mill students, we must know who is in the building at all times. Please check in at the office and let us know you are here. We will provide you with a visitor's badge.

Please help us respect and not interrupt the important work that takes place in the classroom.  If special circumstances arise, parents need to get approval from the principal.

Behavior Expectations

Be Safe, Be Kind, Be Respectful

In order to provide the excellent learning atmosphere that all students deserve, and that we enjoy at Cedar Mill, the Cedar Mill student demonstrates safe, kind, respectful behavior by:

  • walking in an acceptable way in the school building
  • following directions
  • using appropriate language
  • not teasing others
  • working and playing in a safe, courteous manner
  • using hands, feet, and objects appropriately
  • coming to class prepared, on time, and ready to learn
  • being respectful and responsible with all school property
  • not climbing the trees on school property, notably those in front of the school

Conflict Management

When children experience difficulties with others, we encourage them to try at least TWO of the following ideas to resolve "small" problems:

  • go to another game
  • share and/or take turns
  • walk away
  • ignore it
  • tell the other person to stop
  • apologize
  • wait and cool off

Students should make an immediate report to a trusted adult if they feel unsafe or threatened at any time.

Playground

Quick Rules to a Safe Playground

  • Play only in designated field and playground areas.
  • Throw only balls. Objects such as bark chips, sticks, and rocks need to be left on the ground.
  • Use playground equipment safely.
  • Games such as "tag" need to occur in the field area ONLY.
  • Swings are for swinging; they are not "launching" apparatuses.
  • Tackling, wrestling, shoving, or rough physical contact need to be avoided at all times.
  • One game should not interfere with another game.
  • Common sense ALWAYS wins! Ask for help if needed.
  • The playground should remain free of any kind of food, except in designated areas.
  • Notify the duty teacher if there is a need to leave the playground for any reason.
  • All games need to be safe for all, kind to all, and respectful of all.
  • All games are OPEN to anyone choosing to play by the rules of the game.
  • Balls and other equipment from home are not allowed.
  • Collect and properly store playground equipment when the bell rings so it is ready for the next recess.
  • The playground is for FUN! Help others to have FUN!